Ottawa Valley Curling Association Privacy Policy

(August 2005)

The Ottawa Valley Curling Association (OVCA) is committed to collecting, using and disclosing your personal information responsibly and to maintaining the accuracy, confidentiality, and security of such personal information.

Personal information includes information that tells us specifically who you are, such as your address, telephone number and e-mail address. However, publicly available information, such as a public directory listing of your name, address and telephone number is not considered personal information.

We have adopted the following privacy policy that guides how we collect, use and disclose personal information. Our intent is to balance our legitimate business interests in collecting, using, and disclosing your personal information against your reasonable expectations of privacy.

1.Definitions
In this policy:

a. "Business" means the business of operating the OVCA, including its Web site;

b. "we", "us", "our" refer to the OVCA, mailing address at 27 Vermeer Way, Ottawa, Ontario K2K 2L9 and/or our website at www.ovca.com.

2. Collection of Personal Information
Our primary purpose in collecting personal information from you and about you is to ensure the provision of high quality products and/or services. We only collect personal information from and about you that we consider necessary for achieving this purpose and to permit us to conduct the Business diligently.

3. Use of Your Personal Information
We may use the personal information we collect from and about you to:

a. Confirm your identity and enable us to contact you as required

b. ensure the provision of high quality offerings

c. establish and maintain communication with you, in order to inform you of our competitions, events, courses and other services

d. assist us in complying with legal and regulatory requirements

e. invoice you for products and/or services subject to fees

f. collect unpaid accounts

g. enable a re-organization of our enterprise, or a merger with or the acquisition of another entity

We may also use your personal information as may be described to you at the time of collection. We may compare and review your personal information for errors and omissions and for accuracy. If you choose to provide us with your financial information, we may use your address and financial information to bill you and to provide associated support. We may use personal information about you, in a non-personally identifiable manner, to improve our marketing and promotional efforts, to improve our content and service/product offerings, and to customize our Web site's content, layout, and services. These uses are to enable us to improve the Business and to better tailor the Business to meet your needs.

4. Disclosure of Personal Information
As a matter of policy, we do not sell, rent, or lease any of your personal information to third parties without your explicit consent. However there are a variety of circumstances where we may need to disclose some of your personal information, including the following:

a. We may disclose your personal information to an individual, who, in our reasonable judgment, is seeking the information as your agent. For example, we may provide your personal information to your legal representative if we are satisfied that the individual is requesting the information on your behalf.

b. We may disclose your personal information as may be required by law.

c. We may aggregate personal information and disclose such information in a non-personally identifiable manner to sponsors/advertisers and other third parties for marketing and promotional purposes.

5. Access, Review, Change and Destruction of Your Personal Information
You may access, review and/or change the personal information we have in our files by submitting a written request to do so to our Privacy Information Officer at the address below. We ask that you promptly advise us of any changes to your information.

Upon your written request, we will destroy, as soon as reasonably possible and in accordance with our internal policies and applicable law, any and all personal information that we have in our files about you. Notwithstanding the foregoing, we will retain in our files some personal information in order to enable us to collect any unpaid accounts and/or as may be required by law.

6. Other Information Collectors.
Except as otherwise expressly included in the Privacy Policy, this document only addresses the collection, use and disclosure of personal information that we collect from and about you. To the extent that you disclose your personal information to other parties, different rules may apply to their collection, use or disclosure of such personal information. Since we do not control the privacy policies of third parties you are subject to the privacy policies of such third parties.

7. Protecting your Privacy
The personal information that is retained by us is kept in a secure environment and we use reasonable procedural and technical safeguards to protect your personal information against loss, theft and unauthorized access or disclosure. While we employ many different security techniques to protect such data from unauthorized access by users inside and outside the company, we cannot ensure perfect security, particularly in relation to the Web site.

8. Amendments to This Policy
We may amend this Privacy Policy at any time by mailing (through regular mail or email) any amended terms to you or by posting the amended terms on the Web site. All amended terms shall automatically be effective five days after mailing or on the date of posting

9. Privacy Information Officer Access, Questions, or Concerns
The Privacy Information Officer for the OVCA is Art Olson.

If you wish to access, review and/or change your personal information contained in our files or if you have any questions or concerns about our privacy principles outlined above or about our practices, please contact us at:

Contact Ottawa Valley Curling Association